Transforming K-12 Data Protection for a Top-10 U.S. School District
How KELYN Technologies modernized backup and recovery infrastructure for one of America's largest school districts, protecting 50,000+ students' educational data and ensuring uninterrupted learning.
KELYN Technologies
As a trusted leader in data protection and backup solutions, KELYN Technologies specializes in modernizing IT infrastructure for education institutions. With deep expertise in K-12 technology requirements and compliance standards, KELYN delivers tailored solutions that protect student data while enabling innovative digital learning.
Top-10 U.S. School District
This large metropolitan school district serves over 50,000 students across dozens of campuses, managing critical educational data including student records, learning management systems, administrative applications, and digital curriculum resources. The district is committed to providing cutting-edge educational technology while maintaining the highest standards of data security.
Challenge
The district was operating on a decade-old backup infrastructure that had become increasingly unreliable and insufficient for their growing data needs. With the rapid expansion of digital learning initiatives, cloud-based educational applications, and 1:1 device programs, the volume of critical data exploded beyond what their legacy systems could handle.
The IT department faced mounting pressure as backup windows stretched into school hours, affecting system performance. Restore operations took days instead of hours, and there was no adequate protection against the growing threat of ransomware attacks targeting educational institutions.
Key challenges KELYN needed to address:
Legacy backup infrastructure struggling with 250+ TB of critical educational data
Over 50,000 students and staff relying on daily access to digital learning resources
Multiple campuses across the district requiring synchronized backup coverage
Limited IT staff managing complex backup operations manually
No disaster recovery plan to protect against ransomware or natural disasters
Aging hardware causing frequent backup failures and extended restore times
Solution
KELYN Technologies conducted a comprehensive assessment of the district's IT environment and designed a modern, enterprise-grade backup and recovery solution built on datastor.io (KELYN Managed Data Services). Leveraging Commvault's industry-leading backup platform and AWS cloud infrastructure, KELYN delivered a solution that not only addressed immediate challenges but positioned the district for future growth.
Modern Data Protection
- Automated backup workflows across all campuses
- Intelligent data deduplication reducing storage costs
- Granular recovery options for quick file restoration
Hybrid Cloud Architecture
- On-premise backup appliances for fast local recovery
- AWS cloud replication for disaster recovery
- Air-gapped backups protecting against ransomware
Comprehensive Coverage
- Student information systems and databases
- Microsoft 365 and Google Workspace data
- File servers and network storage
Fully Managed Service
- 24/7 monitoring by KELYN's expert team
- Proactive issue resolution and optimization
- Regular reporting and compliance documentation
Protect your educational institution's critical data with a modern backup solution.
Get Your Custom SolutionPhased Rollout with Zero Disruption
Understanding the critical importance of uninterrupted educational services, KELYN executed a carefully planned implementation strategy that prioritized zero downtime. The deployment was completed during scheduled maintenance windows and summer break periods.
Infrastructure audit, data mapping, and solution design
Testing with select campuses and workload types
District-wide rollout with 24/7 support
Results
The transformation delivered immediate and sustained improvements across all metrics. The district's IT team gained confidence in their data protection capabilities, while students and teachers experienced improved system performance and reliability.
Reduction in backup window times
Faster restore times for critical data
Backup success rate maintained
Reduction in IT staff time on backups
Storage Optimization
Advanced deduplication and compression reduced storage requirements by 65%, significantly lowering ongoing costs.
Ransomware Protection
Immutable backups and air-gapped copies provide multiple layers of defense against cyber threats.
Rapid Recovery
Granular recovery options enable IT staff to restore individual files or entire systems in minutes instead of days.
KELYN Technologies transformed our backup infrastructure from a constant source of stress to a reliable, automated system we barely have to think about. The peace of mind knowing our students' data is protected 24/7 is invaluable. When we had to restore data after a hardware failure, what would have taken us 2-3 days was completed in just a few hours. The KELYN team's expertise and responsiveness have been exceptional.
Is Your School District's Data Protected?
Let KELYN show you how we can modernize your backup infrastructure and eliminate data protection concerns.
Schedule a ConsultationOngoing Partnership
Beyond the initial implementation, KELYN continues to serve as a trusted technology partner for the district. Our managed service model ensures continuous optimization, regular system updates, and proactive monitoring. As the district expands its digital learning initiatives, KELYN's solution scales seamlessly to protect growing data volumes.
Regular performance analysis and optimization recommendations
Annual DR exercises ensuring recovery procedures work flawlessly
Ongoing education for IT staff on best practices and new features
Always-available expert assistance when you need it most
Conclusion
This transformation demonstrates KELYN Technologies' expertise in addressing the unique challenges faced by large educational institutions. By combining best-in-class technology with a customer-first managed service approach, KELYN enabled the district to focus on their core mission—educating students—while ensuring their critical data remains protected, accessible, and recoverable.
The result: A modern, reliable backup infrastructure that supports innovation in education while providing enterprise-grade data protection and peace of mind.
Protect Your Educational Institution's Future
Learn how KELYN Technologies can deliver a modern backup and recovery solution tailored to your school district's unique needs.